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Projects08

Education Management & CRM

Zümra Akademi

A multi-role management system that unifies an online academy's entire operation on a single platform — from lead acquisition through enrollment and payment collection to lessons, homework, and achievement tracking.

Role
Solo Product Developer
Period
June 2026 — September 2026
Focus
Matching Google Meet participant events with lesson and attendance records, and computing total attendance time with durable background jobs.

01 / Problem

What needed solving?

Processes scattered across a WordPress CRM, Excel files, and separate payment tools left the student journey invisible, made operations complicated, and drove up software costs.

02 / Approach

Building the product as a whole.

I built the full data model — from lead to student, program to lesson, homework to achievement — in a single product. I designed clean workspaces for admins, advisors, teachers, and students that surface only the flows each role needs.

03 / Technical architecture

The system's layers

  1. 01

    Public and CRM

    Brand site, placement test, lead pool, enrollment, and payment collection flows.

  2. 02

    Role workspaces

    Separate information architectures for admins, advisors, teachers, and students.

  3. 03

    Academic core

    Program, lesson, Google Meet attendance, homework, grading, and progress management.

  4. 04

    Async operations

    Worker services on Redis and BullMQ handling Meet, notification, and media jobs.

04 / Product scope

Key features

  • 01

    Lead pool, advisor tasks, and enrollment conversion

  • 02

    Payment collection and outstanding balance tracking

  • 03

    Programs, groups, capacity, and lesson scheduling

  • 04

    Automatic attendance drafts linked to Google Meet

  • 05

    Homework, submissions, grading, and achievement tracking

  • 06

    Messaging with file and voice recording support

  • 07

    A data model compatible with legacy CRM and Excel data

  • 08

    Clean role-based workspaces

05 / Stack

The tools used for this work.

Interface

Zümra Akademi redesigned homepage
The new brand narrative and public experience.
Zümra Akademi learning process
A four-step process that simplifies the learning journey.
Zümra Akademi admin dashboard
Overview of students, leads, conversions, and the daily schedule.
Zümra Akademi lead pool
Lead management with placement tests and CRM stages.
Zümra Akademi calendar
Group lessons, private lessons, meetings, and Meet statuses.
Zümra Akademi teacher dashboard
Students, branches, and lesson models assigned to the teacher.
Zümra Akademi homework grading
The submission, scoring, and teacher feedback flow.
Zümra Akademi student dashboard
Schedule, upcoming lessons, and the Google connection.
Zümra Akademi student progress
Lesson, homework, attendance, and level progression metrics.
Zümra Akademi advisor dashboard
Lead funnel, tasks, and upcoming meetings.
Zümra Akademi advisor meetings
Scheduled and past meetings with outcome notes.

Result

What changed?

The massive academic and operational scope was distilled into clear workspaces for every role. The working demo shows leads, enrollment, programs, lessons, homework, messaging, and progress running in one system.

Project links